SENDING POSITIVES VIBES FROM OFFER LETTER E-MAIL: OFFER LETTER EMAIL TEMPLATES
Sending a job offer letter via email is a quick way to communicate important job details – including salary, benefits, work schedule, and important next steps – before your best candidate has the chance to accept another offer.
Below, are the tips on how to
create a standout email offer letter, both as an email attachment and as the
body of your email. Plus, we’ve included two sample job offer letter emails you
can customize to help increase your job offer acceptance rate and officially
bring your perfect candidate on board.
EXTEND THE OFFER VERBALLY FIRST
Before hitting send on your offer
letter email, call the candidate to deliver the good news. This is an exciting
time for both the job applicant and your company, and a verbal offer creates a
more personal connection. If the candidate expresses interest in this verbal
offer, let them know that an official offer letter with more details will be
arriving in their email inbox.
INCLUDE A DESCRIPTIVE SUBJECT LINE
Use an email subject line that is
informative and catchy. In under 50 characters, clearly state that you’re
offering the candidate a position and include the name of your company. An
excellent offer letter email subject line might look like:
OFFER LETTER - [COMPANY
NAME]
[COMPANY NAME] - OFFER LETTER
ATTACH HELPFUL DOCUMENTS
The goal of an offer letter is to
give candidates the information they need to choose between accepting or
declining the offer. The advantage of sending an email offer letter is that you
can attach other relevant, supplementary documents to help a candidate make
this decision – without having to send a lengthy email. For example, you can
include company policies, benefits information, compensation plans, or other
documents that an employee needs to sign before their start date. However,
avoid overwhelming the candidate with documents. Provide just enough to help
them determine if the role and company is a good fit for them.
SEND THE OFFER LETTER AS AN
EMAIL ATTACHMENT
If you’re sending a PDF version
of your employment offer letter as an email attachment, write a brief message
for the email body. With an enthusiastic and celebratory tone, explain
to the candidate that they can find the offer letter attached. Here is a
template you can customize for the body of your offer letter email:
or you can also share offer letter through E-Mail like this:
Another one of the best ways to show people that you care is through free gift delivery. You can send out free gifts to show people you are thinking of them and making them feel special letter of offer job.
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